Project management software

Project management (PM) software is a digital system or platform made up of tools like task boards, timelines, calendars, and progress trackers. It helps businesses and teams of all sizes manage projects and processes more efficiently.

Who PM software can help

• Small businesses and startups managing tasks, schedules, resources, and growth
• Medium and large companies coordinating across departments
• Freelancers and nonprofits organizing tasks and projects

What PM software can help with

• Product launches
• Event planning
• Content creation
• Marketing campagins
• Software development
• Organizing business processes
• Consolidating multiple work tools

Project management software benefits

A good PM software doesn’t just keep your team organized—it simplifies and streamlines how work gets done. Here’s how:

• Centralizes tasks and communication
  Instead of juggling multiple tools or email threads, PM software allows you to manage tasks, deadlines, and communication in one place.


• Automates repetitive processes
  Many tools automate tasks like sending reminders, updating statuses, or generating reports, saving time and reducing manual errors.


• Improves team collaboration
  With features like shared calendars, real-time updates, and file-sharing, teams can stay aligned and work together efficiently, even remotely.


• Provides insights for better decision-making
  Tools like dashboards and reports help you track progress and identify bottlenecks, enabling you to make informed decisions quickly.


• Seamless integration with existing tools
  PM software integrates with popular tools your team may already use, reducing the need to jump between multiple apps and programs.

Implementing a new project management software

Project management software is designed to be easy to set up and use, even if your business or new employees are not familiar with this type of tool. Here's how:

1. Quick setup

• PM software is quick to install and start using, often requiring just an email to get started.
• Many platforms provide pre-designed templates for common tasks or projects, so you don’t have to build everything from scratch.

2. Works with tools you already use

• PM software often integrates with programs you already use, like Outlook, Slack, or Zoom.
• This allows you to keep emails, files, and meetings linked to your project without switching between programs.

3. Free guided tutorials and support

• Video tutorials, user-friendly walkthroughs, and FAQs help users learn the software quickly.
• Live teams, chat, or email support is available to assist with any challenges.

4. Plans that grow with you

• You can start small with free or basic plans and upgrade as your team grows.
• Larger teams can scale up to access more features, ensuring the software evolves with their needs.

5. Easy to access anywhere, anytime

• Most tools are web-based, so you can manage projects on a computer, phone, or tablet.
• Real-time updates keep everyone in sync, even if they’re working remotely.

Project management software pricing

Project management (PM) software is usually priced per user, meaning the cost depends on how many people on your team will need access. Prices also vary based on the features your team requires and whether you choose monthly or annual billing. Many providers offer discounts if you commit to an annual subscription, which can save you money in the long run.

Here’s a typical pricing structure for PM software:

Free trial period

👥 Limited-time trial for teams of many sizes, (usually two weeks)

🔧 Access to most or all software tools

💳 Average price: $0, no card or payment info required

Free plan

👥 For small teams or teams with basic task management needs

🔧 Standard software tools included, may lack advanced features

💳 Average price: $0, no card or payment info required

Basic plan

👥 Designed for teams that don’t need advanced or specialized tools

🔧 Includes standard tools and more advanced features

💳 Average price: $10 per user per month

Premium plan

👥 Tiered pricing based on team size and the number of advanced features required.

🔧 Ideal for teams needing specialized tools like reporting and integrations

💳 Average price: $10–$20 per user per month

Enterprise plan

👥 Fully customizable package sizes

🔧 Tools for large organizations with specific requirements, often including advanced security and dedicated support teams

💳 Average price: need-based pricing, varies depends on the company's size and software integrations

How to choose the best project management software

Selecting the right project management software can be challenging with so many options available. Here are some key factors to consider:

• Look for a user interface that’s easy to use and understand
• Consider the features your team needs or will need in the near future
• Evaluate the integration capabilities with tools you already use
• Find a scalable software that can grow with your business
• Read company reviews to get an idea of how the product functions